Administrative Support Assistant - Direct Hire Authority

Duties Maintain files and completed training records.
Provide training on a variety of administrative procedures and practices.
Prepare fire related reports, charts, graphs, and other documents.
Prepare travel documents (authorizations and vouchers) in the automated travel system.
Enter and/or validate time and attendance records in the automated payroll system.
Serves as a principle point of contact on specific technical aspects or programs related to office administration.
Provide guidance to counterparts regarding travel arrangements.
Provide technical budget advice and assistance on policy, procedural, and regulatory matters.
Process various transactions such as obligations, collections, distributions, reconciliations, etc.
in the automated financial system.
Requirements Conditions of Employment U.
S.
Citizenship is required.
Be sure to read the HOW TO APPLY and REQUIRED DOCUMENTS Sections.
You cannot hold an active real estate license; nor can you have an interest or hold stocks in firms with interest in Federal Land.
Direct Deposit Required.
Background Investigation Required.
Appointment will be subject to a favorably adjudicated background investigation.
Failure to possess or obtain a favorable determination will result in the cancellation of the offer or will be grounds for termination.
May require completion of a one year probationary period.
Qualifications Specialized Experience Requirements: In order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement(s); please be sure to include this information in your resume.
No assumptions will be made about your experience.
To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade of the position to be filled.
To qualify for the GS-05 grade level, 1 year of specialized experience equivalent to GS-04 is required.
Examples of work experience include, but are not limited to: performing administrative duties in an office such as preparing reports and other documents using office computer software applications; answering phones and routine administrative questions; and managing records and maintaining a filing system.
To qualify for the GS-06 grade level, 1 year of specialized experience equivalent to GS-05 is required.
Examples of work experience include, but are not limited to: performing administrative duties in an office such as preparing reports, spreadsheets, databases, manuals, and other documents using office computer software applications; managing records and maintaining a filing system; managing time and attendance in an automated payroll system; and assisting employees with travel arrangements.
To qualify for the GS-07 grade level, 1 year of specialized experience equivalent to GS-06 is required.
Examples of work experience include, but are not limited to: performing administrative duties in an office such as independently preparing reports, spreadsheets, databases, manuals, and other documents using office computer software applications; managing records and maintaining a filing system; managing time and attendance in an automated payroll system; assisting employees with travel arrangements; and experience with developing and formulating budget for multiple accounts.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religious; spiritual; community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
Substitution of Education for Experience: For the GS-05 grade level: 4 years of education above high school in any field OR a combination of education and experience.
There is no substitution of education for experience at the GS-06 and GS-07 grade levels.
**You must meet all qualification and and selective placement factor requirements by the closing date of the announcement.
** Education See Qualifications Section Additional information We expect to fill 2 vacancies at this time; however, additional positions may be filled from this announcement if they become available.
DOI uses E-Verify to confirm employment eligibility of all newly hired employees.
To learn more about E-Verify, including your rights and responsibilities, please visit www.
dhs.
gov/e-verify.
Males born after 12/31/59 must be registered for Selective Service.
Travel and relocation expenses will not be paid by the Department of the Interior.
Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.
Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Program (ICTAP): CTAP provides eligible surplus and displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.
Information about CTAP/ICTAP eligibility is available from OPM's Career Transition Resources website at CTAP or ICTAP.
If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration or that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) This vacancy is within your CTAP/ICTAP eligibility; 2) You apply under the instructions in this announcement; and 3) You are found well-qualified for this vacancy.
You must provide proof of eligibility with your application to receive selection priority.
Such proof may include a copy of your written notification of CTAP/ICTAP eligibility, or a copy of your separation personnel action form.
CTAP and ICTAP eligibles will be considered well qualified if they exceed minimum qualifications for this position.
Reemployment Priority List (RPL): The RPL is the mechanism agencies use to give reemployment consideration to their former competitive service employees separated by a RIF or who have fully recovered from a compensable injury after more than one year.
If you are currently on a RPL, you may be given priority consideration.
Certain incentives, such as, Recruitment, Relocation, or Student Loan Repayment, may be authorized to eligible selectees.
If eligible and qualified, you may be offered a recruitment or relocation incentive.
The decision to offer an incentive will be made on a case-by-case basis, and is neither promised nor guaranteed.
For information visit: Recruitment Incentives (OPM.
gov), or Relocation Incentives (OPM.
gov), or Student Loan Repayment (OPM.
gov) Government facilities are required to provide a smoke free environment for their employees.
Smoking will be permitted only in designated areas.
Benefits Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on how your application materials reflect the qualification requirements of this position.
Once the job opportunity announcement closes, your resume and all supporting documents will be reviewed by HR to determine your eligibility for Federal employment and your qualifications for this position specifically.
Due to this vacancy being filled through OPM's Direct Hire Authority, Veterans Preference and traditional rating and ranking of applicants does not apply to positions filled under this announcement.
Applications received as a result of job fairs, recruitment events, and emergency hiring mechanisms in support of this hiring initiative will also be accepted during the duration of the announcement.
All qualified candidates will be referred for consideration; the hiring office may conduct interviews at their discretion.
Interviews may be conducted on a pass/fail basis.
Your responses to the online questionnaire will be used to evaluate your competencies (knowledge, skills, abilities) in the following areas: Clerical Administration and Management Manages Resources General Communication (Written & Verbal) Benefits Review our benefits Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Resumes must show relevant experience and other information.
Your resume MUST list your education and work experience including (1) the dates (mm/yy) of each employment, along with (2) the number of hours worked per week, and (3) salary information.
In addition, Civil Service employees must provide their current OPM title, series, and grade.
Your resume will be used to validate your responses to the assessment tool(s).
Failure to provide required information will result in loss of eligibility.
You are welcome to submit a cover letter.
In describing your experience, please be clear and specific.
Visit the USAJOBS Help Center for more information on What should I include in my federal resume and/or OPM Resume Writing Tips.
In addition to the online application (resume and responses to the questionnaire), you are required to submit the following supplemental documentation as applicable: If you are qualifying with education, you must provide copies of all your transcripts for verification that include hours and grades from an accredited U.
S.
college/university by the closing date.
If your degree is from a Foreign Institution, See Foreign Education.
All selections and tentative offers of selection are contingent upon submission and verification of 'official' transcripts.
Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) eligibles: documentation verifying your CTAP/ICTAP eligibility - this includes a copy of the agency notice and your most recent SF-50 noting current position, grade level and duty location.
Submitting Required Documents: Please note that documents selected for transfer from your USAJOBS profile are NOT automatically added do your application.
You need to transfer your document(s) in the "Documents" step during the application process.
Hard copy paper supplemental documents, submitted without prior Human Resources approval, will be considered as an incomplete application.
Required documentation must be submitted by 11:59 p.
m.
Eastern Time, on the closing date of this announcement.
If you are determined to be eligible and best qualified, you will be referred to the selecting official for consideration.
Applicants should monitor their status for positions by regularly checking their public status notifications in the USAJOBS profile.
If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply To receive consideration for this position, you must provide a complete Application Package, which includes ALL of the following items: 1) Your responses to the Assessment Questionnaire; 2) Your resume; and 3) Applicable supporting documents specified in the Required Documents section of this job announcement.
THIS IS AN ONLINE APPLICATION PROCESS THROUGH USAJOBS.
Your application package must be submitted by 11:59 PM Eastern Time by the closing date of the announcement .
If you need assistance in applying on-line, please contact the HR Office at blm_fa_nifc_hr_external@blm.
gov.
If applying on-line poses a hardship for you (i.
e.
you do not have access to the Internet) you must contact us prior to the closing date of the announcement for an alternative method of applying.
PLEASE NOTE: If you have access to a public library, State Job Service Office, etc.
, you should use these resources to apply online.
YOU MUST HAVE OR CREATE A PROFILE IN USAJOBS.
Your profile must contain a current resume for submission.
See Required Documents section for what to include in your resume.
INSUFFICIENT INFORMATION COULD RESULT IN AN INELIGIBLE RATING.
The USAJOBS Resume Builder was designed to ensure that your resume includes the standard information needed.
The Resume Builder is an available tool when you log in to your USAJOBS account.
1.
Review the Appointment Eligibility Criteria: The eligibility section of the application process is designed to allow you to choose how you wish to be considered for this vacancy announcement.
You will ONLY be considered for the appointment eligibilities you selected.
You must provide proof of your eligibility to be considered.
2.
You must submit a resume and also complete the online application and assessment questionnaire and submit the documentation specified in the Required Documents section.
To begin, click Apply to access the online application.
You will need to be logged into your USAJOBS account to apply.
If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package.
You will have the opportunity to upload additional documents to include in your application before it is submitted.
Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position.
Complete the online application, verify the required documentation is included with your application package, and submit the application.
The eligibility portion of the application process is designed to allow you to choose how you wish to be considered for this announcement.
You may choose more than one eligibility.
You must provide proof of your eligibility and will only be considered for the questions that you answer "yes".
Please note, your eligibility will be based solely on the selections you have indicated in this section.
You must provide the supporting documentation to support your claim to be considered.
You may choose more than one eligibility in this section.
To view the assessment questionnaire, click here: https://apply.
usastaffing.
gov/ViewQuestionnaire/12227779 To verify the status of your application, please log into your USAJOBS account at: https://my.
usajobs.
gov/Account/Login.
All of your applications will appear on the Welcome screen.
The Application Status will appear along with the date your application was last updated.
For information on what each Application Status means, visit: https://www.
usajobs.
gov/Help/how-to/application/status/.
FOLLOW UP.
Check your application status before the announcement closes.
It is your responsibility to ensure that a complete application (including a resume, on-line questionnaire, and applicable supplemental documentation) is received by 11:59 PM Eastern Time on the closing date of the vacancy announcement.
NOTE: Technical problems may take at least 1 business day to resolve; therefore, you are highly encouraged to complete the application process prior to the closing date.
Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies within the same occupational series, grade, full performance level and in the same geographic location(s), including within the same metro/commuting area.
Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration.
Agency contact information FA-HR-External-10 NIFC Phone 208-387-5927 Email blm_fa_nifc_hr_external@blm.
gov Address BLM New Mexico State Office BLM New Mexico, NM-951 301 Dinosaur Trail Santa Fe, NM 87508 US Next steps You can track the progress of your application package via your USAJOBS account.
You will receive an acknowledgement email from USAJOBS that your submission was successful once we have received your online questionnaire, resume, and any supporting documentation.
You will be notified of the status of your application and/or referral to the hiring official via your USAJOBS account after the evaluation process is complete.
You will be contacted if further evaluation is required or if interviews are conducted.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents Resumes must show relevant experience and other information.
Your resume MUST list your education and work experience including (1) the dates (mm/yy) of each employment, along with (2) the number of hours worked per week, and (3) salary information.
In addition, Civil Service employees must provide their current OPM title, series, and grade.
Your resume will be used to validate your responses to the assessment tool(s).
Failure to provide required information will result in loss of eligibility.
You are welcome to submit a cover letter.
In describing your experience, please be clear and specific.
Visit the USAJOBS Help Center for more information on What should I include in my federal resume and/or OPM Resume Writing Tips.
In addition to the online application (resume and responses to the questionnaire), you are required to submit the following supplemental documentation as applicable: If you are qualifying with education, you must provide copies of all your transcripts for verification that include hours and grades from an accredited U.
S.
college/university by the closing date.
If your degree is from a Foreign Institution, See Foreign Education.
All selections and tentative offers of selection are contingent upon submission and verification of 'official' transcripts.
Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) eligibles: documentation verifying your CTAP/ICTAP eligibility - this includes a copy of the agency notice and your most recent SF-50 noting current position, grade level and duty location.
Submitting Required Documents: Please note that documents selected for transfer from your USAJOBS profile are NOT automatically added do your application.
You need to transfer your document(s) in the "Documents" step during the application process.
Hard copy paper supplemental documents, submitted without prior Human Resources approval, will be considered as an incomplete application.
Required documentation must be submitted by 11:59 p.
m.
Eastern Time, on the closing date of this announcement.
If you are determined to be eligible and best qualified, you will be referred to the selecting official for consideration.
Applicants should monitor their status for positions by regularly checking their public status notifications in the USAJOBS profile.
If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help This job is open to Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee.
The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency All U.
S.
Citizens - No previous federal service is required.
This position is being advertised under an OPM government-wide Direct Hire authority.
CTAP and ICTAP candidates in the local commuting area.